Revised 

October 1, 2018

BY-LAWS

CENTERVILLE YOUTH LEAGUE, INC

Article 1

Section 1 – Name

          This organization shall be known as the Centerville Youth League, Inc.

Section 2 – Objectives

 It is the objective of this organization to see that every child that lives in Wayne County and wishes to participate in the programs sanctioned by this organization, regardless of economic or physical limitations shall have the opportunity to do so in the belief that it will strengthen each of their lives as well as our community now and in years to come.

Article 2

Section 1 – Board of Directors

          The board of directors shall be made up of 15 people who lives in the Centerville Abington School District or has a child participating in Centerville Youth League programs.

A. Each year, in the month of October, an election will be held. Vacancies of expired terms shall be filled on a two (2) year basis. Vacancies of unexpired terms shall be filled for the remainder of the two (2) year term. Those members whose terms have expired may seek re-election.

Section 2 – Officers

          At the first board meeting following the October meeting, the new board shall elect the following officers from their group to serve for the coming year. President, Vice President, Secretary, and Treasurer.

Section 3 – Commissioners

          At the first board meeting following the October meeting the board shall approve commissioners to manage and conduct the activities of each league or association supported by the Centerville Youth League, Inc. The number of commissioners shall be determined by the board.

A. If approved by a two-thirds (2/3) majority vote of the board, a non-board member or person living outside the Centerville Abington School District may become a commissioner.  

Article 3

Section 1 – President

          It shall be the duty of the President to preside at all meetings of the board and the club, enforce the by-laws of this club, to appoint all committees and to counter-sign all checks issued by the Treasurer.

Section 2 – Vice President

          It shall be the duty of the Vice President to conduct all meetings of the board in the absence of the President. The Vice President shall assist in the enforcement of the by-laws of this organization, work alongside the president in conducting business of the youth league and shall fill the office of the President if it becomes vacant.

Section 3 – Secretary

          The Secretary shall keep or cause to be kept, a correct record of the proceedings of this club. He/she shall carry out all correspondence of this club.

Section 4 -  Treasurer

          The Treasurer shall receive all monies in the name of the organization.

He/She shall deposit all monies received in such bank as approved by the trustees. He/She shall sign all checks approved by the President. He/She shall keep, or cause to be kept, an accurate account of all monetary transactions for this organization. He/She shall prepare and submit to the board, monthly and annual financial reports. He/She shall prepare and file all required state and federal non-profit reports. He/She shall submit the books for audit to the trustees between October 1 and October 15 of each year.

Section 5 – Executive Committee

          The Executive Committee shall consist of the President, Vice President, Secretary and Treasurer. The function of this committee shall be to conduct the financial and clerical business for the organization. Any members of the Executive Committee are authorized, but the President and at least one other officer is required, to attend a spring meeting of the Centerville Town Board to renew and sign the yearly land lease.

Section 6 – Trustees

          The three (3) Trustees shall hold the real property of the organization in trust for the organization. They shall audit, or cause to have audited, the financial books of the organization between October 1 and October 15. They also shall inventory all real property in September of each year.

The three (3) Trustees shall consist of the following officers:

1.     President

2.     Vice President

3.     Secretary

Article 4 Duties of Commissioners

Section 1 – Commissioner of Summer Leagues 

          It shall be the duties of each commissioner to coordinate all activities of their league, to establish schedules for their season, and to recommend coaches for each team. All coaches and assistant coaches must be approved by two-thirds (2/3) majority of the board. He/She shall meet with coaches to present rules to be used, attend league board meetings, provide a monthly report at each board meeting, and will see that all uniforms and equipment is distributed and returned. Commissioner must be available on game nights, either in person or by phone, to resolve any disputes between teams.

•      Tee Ball

•      Baseball

•      Softball

•      Jr. High/Travel Teams

Section 2 – Volleyball Commissioner

          It shall be the duties of the commissioner of volleyball to ensure the volleyball courts are conditioned and ready for practice and play, to coordinate all activities for volleyball, to establish schedules for their season, and to recommend coaches for each team. All coaches and assistant coaches must be approved by two-thirds (2/3) majority of the board. He/She shall meet with coaches to present rules to be used, provide a monthly report at each board meeting, and will see that all uniforms and equipment is distributed and returned. Commissioner must be available on game nights, either in person or by phone, to resolve any disputes between teams.

Section 3 – Commissioner of Football

          It shall be the duties of the commissioner of football to ensure the fields are practice and play, to coordinate all activities for football, to establish schedules for their season, and to recommend coaches for each team. All coaches and assistant coaches must be approved by two-thirds (2/3) majority of the board. He/She shall meet with coaches to present rules to be used, provide a monthly report at each board meeting, and will see that all uniforms and equipment is distributed and returned. Commissioner must be available on game nights, either in person or by phone, to resolve any disputes between teams. A minimum of two board members will be on duty, in addition to commissioner, to run concessions.

Section 4 – Commissioner of Basketball

          It shall be the duties of the commissioner of basketball to ensure the facilities for practice and games are ready for play, to coordinate all activities for basketball, to establish schedules for their season, and to recommend coaches for each team. All coaches and assistant coaches must be approved by two-thirds (2/3) majority of the board. He/She shall meet with coaches to present rules to be used, provide a monthly report at each board meeting, and will see that all uniforms and equipment is distributed and returned. Commissioner must be available on game nights, either in person or by phone, to resolve any disputes between teams. A minimum of two board members will be on duty, in addition to commissioner, to run concessions.

Section 5 – Commissioner of Cheer

It shall be the duties of the commissioner of cheer to coordinate all activities of the cheer program, make schedules for the season, and to recommend coaches for the squads. All coaches must be approved by a (2/3) majority vote of the board. He/She must also see that all uniforms and equipment are issued and returned at the end of the season. Commissioner must be available on game nights, either in person or by phone, to resolve any disputes

Article 5

Section 1 – Committees

 The President shall be empowered to establish and to appoint a chairman of each committee he deems necessary to conduct the business and affairs of this organization.

• Basic Committees o Concessions and Restrooms o Sponsors and Fundraising o Parade o Equipment o Registration and Publicity o Shirts/Uniforms and Trophies o Tournaments o Umpires

o Grounds and Maintenance

Section 2 – Operations Manager

          It shall be the duties of the operations manager to chair committees and recruit volunteers for each committee. He/She will be required to attend all monthly board meetings, but will not have a vote, and submit a monthly report of all committees. An agreed upon hourly wage and maximum number of hours to be paid shall be approved by a two-thirds (2/3) majority vote of the board and recorded in a signed contract by individual.

Section 1 – Meetings

The Board of Directors shall meet once a month for what business that may properly come before it. In November, after officers are elected, the current Board of Directors will establish and vote on a day and time of each month.

It shall be on organization grounds unless otherwise notified.

Section 2 – Attendance

It shall be REQUIRED of ALL Board Members to attend and participate in ALL Board Meetings, All Tournaments for all sports and all work days unless excused by the President. Commissioner On Duty days will be scheduled at the meeting one month prior.

Section 3 – Vacancies

          Any board position or office becoming vacant, except the Presidency, shall be filled until the next annual meeting, at which time, an election will be held to fill the expired term. The Presidency will be voted on to be filled until the next annual meeting, and will be decided by two-thirds (2/3) majority vote of the board.

Section 4 – Misconduct

          Misconduct of any type including, but not limited to, Threats, Harassment, Sexual Harassment, Theft or Fighting will not be tolerated. Any person or persons, be it Board Members, Coaches, Parents, Players or Spectators witnessed or reported will be subject to removal from the organization functions, banned from the organization grounds and facilities permanently, as well as criminal charges filed.

Section 5 – Quorum

          Two-thirds (2/3) of the Board of Directors shall constitute a quorum. If twothirds (2/3) of the board is not in attendance the President may call for a quorum override when it is a time sensitive issue and the vote may be cast with majority decision.

Section 1 – Agenda

          The agenda for this organization’s meetings, unless amended by Board’s action, shall be as follows:

•      Roll Call

•      Reading of minutes of the previous meeting

•      Financial Report

•      Committee Reports

•      Communication and Bills

•      Unfinished Business

•      New Business

•      Adjournment

Section 2 – Change of By-Laws

 These by-laws may be amended by two-thirds (2/3) vote of the Board of Directors.

Section 3 – Honorary Membership

          Any honorary membership to the Board of Directors (without voting power) shall be given to all chartered members who signed the original corporation papers. All others who are nominated for this honor must be approved by two-thirds (2/3) vote of the Board.

Section 1 – Organizational Property

Be it known that the organizational grounds and facilities are for the use of

Centerville Youth League Inc, programs and sports sanctioned by the organization ONLY. The grounds and buildings are not to be sold without full board approval. The grounds and buildings may be used by an outside league or team by a 2/3 majority of the board.

Section 2  - Organizational Equipment

          Be it known that all tools, grounds equipment, athletic equipment, and concession equipment of the organization are not to be sold, rented, leased, lent, or used for any reason other than organizational programs and sports, unless authorized by the President of the Board.

Section 1 – ZERO TOLERANCE

          Be it known that the policy of ZERO TOLERANCE has been adopted. This policy is for all spectators, coaches, and anyone attending any function on organizational property. No tolerance is defined as any action including but not limited to swearing, arguing, fighting, heckling, threatening, acting out or not following the posted rules in any way. Coaches may discuss a call within a controlled and respectful manner only. Prior to the start of every game the umpire/ref will notify the coaches of this rule and the coach is responsible for his/her team and their fans. There will be an announcement made by the umpire to the crowd before the start of the game. If anyone breaks this rule it is mandatory that NO WARNINGS ARE TO BE ISSUED, THIS PERSON WILL BE ORDERED TO LEAVE THE FACILITY BEFORE THE GAME MAY

CONTINUE. IF THIS PERSON DOES NOT LEAVE IMMEDIATELY, THE POLICE WILL BE CALLED TO REMOVE THEM AND A NO TRESPASS ORDER WILL BE FILED.

          EVERY person who has been ordered to leave the youth league grounds must pay a $30.00 reentry fee before they will be permitted to return to youth league grounds. If the person refuses, then the police will be called and a no trespass order will be filed.

          Any person removed from the youth league grounds will be permitted to return the next day unless a no trespass order has been filed by the police or the subject is banned by majority vote of board.

          In the case of a tournament, a person removed will be allowed to return for the next game only after paying the $30.00 reentry fee. If this person is ejected again at any time during the tournament they will NOT be allowed to return.